Project Administrator


  • Bangalore, India
Project Administrator
Job Posted : Jul 12th, 2021

Job Description

Local Unit & Position Description:-

To support Energy Systems in achieving its strategic ambitions we will change our Finance & Performance (F&P) function to enable our organization to become future proof and financial fit. The global F&P function consists of three teams:-

  1. The regional F&P function that supports the Advisory & Verification Region or a Global Business Unit
  2. The Business Area F&P Centre of Expertise
  3. The Global Contracting function

The new organization will be a globally consistent F&P function with specialized finance roles, reporting lines which are centralized within the regional finance organization and thereby increasing our financial competence. We are going to use modern, up-to-date technology to support manual and time-consuming task and free up time to support growth and profitability initiatives. Furthermore, we will realize a global contracting function with specialized contract management roles and increased legal & contracting competence to support our business.

To achieve the new strategy for the global F&P function we need highly qualified Finance Performance professionals who will help us become successful. Our BA Centre of Expertise is seeking a Project Administrator who will be part of the Global Governance & Performance team.

The Project Administrator reports to the Head of Global Governance & Performance. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:-

  • High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
  • Ability to prioritize and deliver timely support requests.
  • Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
  • Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
  • System related activities for assigned projects:
  • Project setup and Maintenance in L2C and Teamcenter (Including Agreement & Budget).
  • Project setup and Maintenance in Oracle Finance and Team/Agresso (Including Agreement & Budget).
  • Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
  • Draft Invoice Generation.
  • Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
  • Works with the PC and/or the PM to resolve transactional errors in Oracle.
  • Event entry and processing related to invoicing, and Revenue Recognition.
  • Invoice Processing.
  • Invoice manual revisions to the formatted document, and attachments.
  • Invoice Distribution up to and including Client Portal Entry.
  • Credit Memo approval request, Oracle creation and processing.

Position Qualifications:-

  • At least bachelor’s degree in finance or equivalent.
  • 3-5 years of relevant working experience in a project administrator role.
  • Excellent written and verbal communication skills in English.
  • Demonstrate strong attention to detail.
  • Data savvy and good working knowledge of financial systems and tools.
  • Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team.

Personal Qualities:-

  • Communicates effectively, is pragmatic, builds relationships and can influence.
  • Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels.
  • Keep a positive and proactive attitude, with a solution-oriented mindset .
  • Executes tasks independently.
  • Be self-motivated, resilient and cope with work pressure.
  • Attention to detail.
  • High proficiency in learning and working with systems.
  • Reliable and good communicator.


  • Bangalore, India.

Company Overview:-

DNV is the independent expert in assurance and risk management, operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.

We provide assurance to the entire energy value chain through our advisory, monitoring, verification, and certification services. As the world’s leading resource of independent energy experts and technical advisors, we help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry. We are committed to realizing the goals of the Paris Agreement, and support all stakeholders to transition faster to a deeply decarbonized energy system.