Operations Support Associate (Cost Mgmt)

Oceaneering International Services Limited

  • Chandigarh, India
Operations Support Associate (Cost Mgmt)
Job Posted : Aug 18th, 2021

Job Description

Support the IMDS Project Managers in providing transparent cost control to operations projects administration. Liaise between Operations and Finance & Administration (F&A) on matters. Regional coverage for Middle East and North Africa projects.

Duties & Responsibilities:-


  • Ensures all timesheets are collected
  • Ensures approved client worksheets are collected
  • Input time to Peoplesoft Time & Labour and ensures accuracy of payroll
  • Prepare billing summary and draft invoice details for PM approval, submit to client for SO creation or to F&A for invoice creation
  • Receive Service Orders and approvals for ongoing project work
  • Requests new Service orders for new projects
  • Submit new project documents to F&A for project number creations (PNRF)
  • Run reports for management use
  • Liaise with F&A team on any unbilled revenue and outstanding SO’s
  • Follow up with client to obtain approvals for processing unbilled revenue


  • Timesheet & client worksheet control
  • Vendor setup
  • Client project/finance team relationships

Non Essential:-

  • Other duties as assigned
  • Quality improvements
  • HSE improvements
  • Efficiency improvements

Qualifications And Experiences:-

  • Diploma or degree qualified Financial, Business, Admin  or related Administration, Planning, Organizing.


  • Minimum 3 years’ experience of effectively supporting project teams (E)
  • Minimum 3 years within oil, energy, construction or similar industries (P)
  • Experience in supporting finance dept. with invoicing details
  • Ability to communicate with multi cultural team of technicians and engineers for projects (E)
  • Ability to work independently in most circumstances and use initiative to propose and implement changes to work practices (P)
  • Ability to write accurate and concise communications (E)
  • Ability to communicate effectively (E)

Knowledge, Skills, Abilities, and Other Characteristics:-

Computer Skills:-

  • Knowledge of Microsoft Word, Excel, Peoplesoft, MS Project, Primavera

Problem Solving:-

  • Identifies and resolves problems in a timely manner; Gathers and analyses information skilfully Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills:-

  •  Assesses own strengths and weaknesses; Pursues training & development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal Skills:-

  • Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Oral Communication:-

  • Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication:-

  • Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.


  • Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

Organizational Support:-

  • Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Attendance & Punctuality:-

  • Is consistently at work and on time; Ensures work responsibilities are covered when absent.


  • Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard or excellence; takes calculated risks to accomplish goals.


  • Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.


  • Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.


  • Chandigarh, India.

Company Overview:-

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world’s premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilical’s, subsea hardware, and tooling. We also use applied technology expertise to serve the Défense, entertainment, material handling, aerospace, science, and renewable energy industries.